Step 01
Learns
NCODA's template, report formats and terminology.
Use case · reFlect
From a 106-minute advisory board
to four reviewed reports
the next day.
NCODA brings together physicians, pharmacists, advanced practice providers, and other community members across community oncology practices, academic medical centers, and health systems, which means a steady stream of medical meetings. With reprai’s reFlect, NCODA now runs medical writing for all of these meetings on a single platform and gets the reports and plans it needs, quickly and exactly as required.
At a glance
- Organization
- NCODA, a medically integrated oncology organization with 16,000+ members in 70+ countries
- Use case
- Advisory board, focus group and roundtable reports for industry partners
- Product
- reFlect by reprai
- Period
- May to October 2026
The challenge
Every advisory board ends in a report its partners rely on.
NCODA runs dozens of focus groups and advisory boards each year for its industry partners, 60 to 70% of them virtual. Each one ends in a written insights report.
These reports were prepared from the team’s notes and the meeting recordings, and each took 5 to 10 days. Some sessions can’t be recorded, so their reports had to be built from team notes alone.
The outcome
Reviewed reports on NCODA's own template, the next day.
Every meeting reported through reFlect now comes out exactly in NCODA’s format: fast, consistent and ready to share. Consistency improved quickly. By the July advisory board, NCODA’s reviewer asked for no changes to the executive summary. All reports live in one place, so the team can compare sessions and build new analyses and reports across them. And a reporting process that used to take 5 to 10 days is now delivered the next day.
Next day
previously 5 to 10 days
45
reports across six projects
100%
satisfaction score
0 changes requested by NCODA team
“Our advisory board and focus group reports used to take the team days to write after each meeting. Now, with reFlect, we get the reports and the executive summary back on our own template, usually by the next day. Our reviewers rarely need to change much. It has allowed us to give our industry partners better reports without adding to the team’s workload.”
The work
Each new request became a report format, not a new tool.
NCODA started with one webinar. As it brought new kinds of meetings, reprai built each new output into reFlect as a report format: NCODA's Word template for sponsor reports, three-page conference articles, a workshop synthesis and roundtable insight reports.
Executive Roundtable
18 one-hour sessions, 7 recorded, plus team notes
18 insight reports
In-room workshop
3h21m recording, about 15 people
48-page synthesis, 100-page transcript
Conference sessions
7 sessions, about 6h25m
7 three-page articles, 7 transcripts
Virtual advisory board
1h46m, 6 faculty
4 reports: 25, 11, 5 and 2 pages
Virtual focus group
Recording plus NCODA's template
4 reports
Kickoff webinar
1 hour, 5 to 7 speakers
3 baseline reports
How it works
It learns, listens and writes; people review.
Step 02
Listens
Recording, agenda and notes. Each turn attributed to a named speaker.
Step 03
Writes
Transcript, analysis, sponsor report and executive summary, in the partner's format.
Step 04
Review
Reviewers confirm names, numbers and quotes. NCODA reviews the drafts.
Recordings are deleted once the reports are approved.
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